Improved Efficiency and Reduced Costs


April 2008 - Vol. 5 No. 4

Located in downtown Kansas City, Missouri, RMC is a 350-bed tertiary care hospital. Our average daily census is 250 patients, of which approximately 15 receive PN therapy. While many different practitioners order PN, a good deal of them use our standard central and peripheral formulas and have become very adept at making infusion rate changes, instead of concentration changes, to meet nutrition requirements.

Outsourced PN Compounding
In 2005, we began to outsource the compounding of our PN to a local pharmacy. This brought great satisfaction to our department, and had minimal effects on the rest of the hospital. We went from dedicating one FTE to PN to just two to three hours of a pharmacist’s time per day. With a lowered compounding volume, we were able to use a compounding aseptic isolator (CAI) to prepare IV products, instead of building a cleanroom to comply with USP <797> regulations. However, you simply cannot fit much admixing equipment in an isolator. We realized that we were at the mercy of our compounding pharmacy, and while we were experiencing excellent service, we were not comfortable with that dependency.

Outsourcing only costs about $50 per patient day of therapy, but offers little control over unforeseen or emergent events. And although PN components are not very expensive, when we compound them in the pharmacy, we invest a disproportionate amount of time and effort in the verification and order-entry process, in comparison to other items we dispense. The real expense is our time, but at an annual cost of $250,000, we certainly welcomed any savings we could achieve in the acquisition of adult PN products.

PN Delivery Times
RMC’s medication delivery policy requires us to deliver routine medications within two hours of ordering. However, it took us seven to 30 hours to deliver custom PN, due to order deadlines and a standard hang time of 9:00pm. Previously, we had justified this initiation time, because compounding PN is a very complicated process and because people often go days without eating. We felt we were not “causing any harm.” But with ever-shorter hospital lengths of stay and the fact that nearly half of all inpatients are malnourished1, we realized we needed to take full advantage of this therapy, when it is appropriate, to help our patients and increase the satisfaction of our customers. The benefit of early enteral nutrition in critical care patients has been well documented2. Therefore, we decided it should never take a full day to deliver medication in the hospital, no matter how you justify it, and we should be doing more for our patients than “not causing harm.”

Premixed PN as a Solution
Manufactured, premixed PN was an obvious solution to our problem of dependency, time to initiation, staff time demands, and cost. Also, it is often safer to use an FDA-approved product. Premix PN is not a new concept, though until recently, we were unable to purchase the premixed PN products we wanted. I decided to investigate our available options.
We found that Baxter’s Clinimix E 5/15 was nearly the same as our standard central PN formula, differing slightly in its electrolytes. I determined that we could change our standard PN solutions to a premixed product very easily, and it would be safer, faster, and cheaper. There were also a variety of options for using these products – exclusively as premixed products, as starter bags, or as bulk solutions to simplify compounding. The question became “How can we best use premixed PN to deliver nutrition?” rather than “Should we use it?”

That said, RMC has continued offering customized PN for our NICU patients. While most adults can be appropriately treated with premixed PN, we do not limit physicians strictly to premixed products. We felt the premixed concentrations would be much better accepted if we did not restrict their practices, and we felt simply introducing the product would lead to acceptance and use. We decided on a best-of-both-worlds approach: using premixed PN as a standard and compounding PN whenever changes are made.

Process Changes
There were three main issues we had to address: First, we had previously used a three-in-one solution containing lipids, but no such Clinimix product was available in the United States. We could add lipids to the bags, which are oversized and feature an admixture port, but that would have changed the concentration of the contents and added more work for pharmacy. Instead, we chose to infuse the lipids separately, at night over the course of 10 hours; our custom PN remained a three-in-one solution. We have experienced no complications with this system.

Secondly, because premixed PN is available in fixed volumes (1 or 2 L), we customize the infusion time (<24-hour supply) or overfill (>24-hour supply) of each bag, instead of providing a customized 24-hour supply of PN based on a prescribed infusion rate. A 2-L bag is usually enough to last a patient 24 hours, but if not, our information system and electronic medication administration record (EMAR) allows us to easily schedule a new bag to be dispensed when it is needed.

This custom infusion time leads us to the third issue. With different amounts of waste in each bag, we needed to determine the amount of multivitamin and trace elements to add to each bag in order to deliver the correct dose. We developed a chart (See Figure 1) that allows us to enter new orders without any calculations, saving our pharmacists time in verification, paperwork, and filing. This chart is kept near each pharmacist workstation for quick reference. One label, listing all of the PN’s contents, prints from the information system. With no calculations or standard hang times, we process and fill premixed orders just like we do maintenance fluid orders. While it would be easy to customize the electrolyte contents of the premixed products when changes are ordered, we would have to implement a process to monitor compatibility3. We could fill over 95% of our adult PN orders with premixed PN in this way, but we like our “no paperwork or calculations” method. Our use varies, but premixed PN accounts for 50 to 75% of our PNs, even though we convert to a compound when any electrolyte or concentration change is made.

Conclusion
Premixed PN allows us to deliver nutrition to our patients in a safer, faster, and cheaper way. Our dual-delivery method still allows us to customize PN for our patients, does not affect the way practitioners write orders, and decreases our preparation time by more than 50%. We start patients on PN within two hours and save approximately 20% on total adult PN acquisition costs (33% less per premixed PN patient). We encountered no adversity in implementing this project and have experienced no major problems. While there are opportunities to utilize premixed PN more extensively in the future, we are pleased with our success in doing so thus far.

 


Frank E. Wonka IV, PharmD, has worked for Research Medical Center for the last five years. He received a doctorate of pharmacy from the University Of Kansas School of Pharmacy.

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